Board

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ISSUES PRESENTED TO BOARD: The table below summarizes the issues pending before the

Bylaws Committee. The details of these issues are discussed in the synopsis paragraph below.

 

ISSUES                                                                                                           DATE RAISED                     STATUS

1. Clarify Section III C on Board Eligibility                               August 2016                       Pending

2. Clarify Section IV F on Execom Eligibility                           November 2017                Pending

3. Reduce min Board Members from 2/3 to 3/5                  November 2017                Pending

SYNOPSIS OF COMMITTEE WORK: Both Section III C and Section IV F of our bylaws contain references to “family units”, previously defined as unmarried individuals or husband/wife/family members in the same cottage. This definition was deleted from the bylaws about 20 years ago when membership became vested in individuals but the references mistakenly remain. Accordingly, the Bylaws Committee recommended that the Board sponsor an amendment to clarify these sections, which the Board agreed to do. During the fall 2017 meeting, at the request of the Nominations Committee, the Board asked the Bylaws committee to also consider reducing the minimum number of Members on the Board from 2/3 to 3/5. The Bylaws and Nominations committees met several times in the past two summers and are in agreement on the proposed amendment language. The proposed amendments are shown below along with some notes that explain the reasoning behind the new language.

BOARD ACTION: The Board needs to approve the proposed language for the three bylaw amendments shown below and schedule information sessions on the proposed bylaw amendments at open forums and the annual meeting this summer. Then the Board needs to publish the proposed amendments in the 2019 Assembly News for a vote by our membership at the 2019 annual meeting. There will be three separate votes required. Issues 1 and 2 may be voted on by all Members and Associate Members. Issue #3 is reserved for Members only.

ISSUE #1 - CLARIFY SECTION III C. Eligibility. At or after the Annual Meeting of 1984, aAll persons elected to the Board of Trustees shall be Members or Associate Members in good standing of the Assembly, or shall be adult children of a Member or Associate Member, and shall have demonstrated their willingness to participate in and contribute to the Christian fellowship of the Assembly. Not less than two-thirds of the Trustees shall consist of be mMembers, a spouse of a Member, or an adult child of a Member at the time of their annual election to the Board of Trustees. of family units owning property on the Assembly grounds. After an elected Trustee has served for a term of three years he/she shall not be eligible to be reelected or reappointed until one year has elapsed.

NOTES TO ISSUE #1

1) Eliminated reference to 1984 meeting as it is irrelevant. 2) Clarified that all trustees must be Members or Associate Members in good standing. 3) Eliminated reference to adult children of Members & Associate Members in first sentence as they can now be Members or Associate Members on their own. 4) Eliminated reference to “family unit” as this is no longer a defined term in the bylaws. 5) Added language to state that spouses & adult children of Members shall count towards fulfilling the 2/3 requirement. 6) Added language that says the status of a trustee for fulfilling the 3/5 requirement is determined at time of election and does not change if he/she buys or sells property on the CSA grounds.

ISSUE #2 - CLARIFY SECTION IV F. Executive Committee. The Executive Committee shall consist of seven elected members of the Board of Trustees, including the President and Vice President. The Executive Committee shall also include the Treasurer and the Secretary as ex-officio, non-voting members. Not fewer than four elected members of the Executive Committee shall consist of Members, a spouse of a Member, or an adult child of a Member. be CSA owners or members of family units owning property on the Assembly grounds. The principal function of the Executive Committee shall be to act for the Board of Trustees between meetings of the Board of Trustees. It shall not incur any financial obligation in excess of $1000 without express authority from the Board of Trustees. Four elected members shall constitute a quorum of the Executive Committee.

NOTES TO ISSUE #2 1) Eliminated reference to “family unit” as this is no longer a defined term in the bylaws. 2) Added language to state that spouses & adult children of Members shall count towards fulfilling the 4/7 requirement.

ISSUE #3 – REDUCE MINIMUM MEMBERS FROM 2/3 TO 3/5 Assuming that amendment #1 passes, then the new language will read as below. The proposed changes to the new language are shown in red.

C. Eligibility. All persons elected to the Board of Trustees shall be Members or Associate Members in good standing of the Assembly, and shall have demonstrated their willingness to participate in and contribute to the Christian fellowship of the Assembly. Not less than two-thirds three-fifths of the Trustees shall consist of Members, a spouse of a Member, or an adult child of a Member at the time of their annual election to the Board of Trustees. After an elected Trustee has served for a term of three years he/she shall not be eligible to be reelected or reappointed until one year has elapsed.

NOTES TO ISSUE #3 1) Reduced minimum Member requirement from 2/3 to 3/5. This reduction is at the request of the Nominations Committee, which is having trouble finding enough Members willing to serve on the Board.