Prepared for the 13 November 2010 Board of Trustees meeting

Committee Report

The Buildings and Grounds Committee has held an active and productive summer session at the CSA.  This past year tapped much of our physical energy and our meetings during the 2010 Season saw our members in planning and research mode.

Looking forward the Buildings and Grounds Committee is working with the Budget Committee toward putting the final data together for our long range capital planning.  To this end:

1. Remaining is the gathering of CSA road footage, condition and then prioritization of repair.
2. Much work has been done to catalog CSA physical assets regarding buildings and their contents both for condition and for insurance purposes.
3. Compiling this data and working with management to establish reasonable guidelines and maintenance schedules then forwarded to the Budget Committee will mark an end to “phase 1” of this project.

The Committee is also currently working on renewal and maintenance of the following assets:

• Review and planning for maintaining the rough footpath that extends from Lake Michigan to the Meeting House.  As we strive to encourage non-automotive traffic through the grounds, this is an example of reasonable progress.
• Renewal of the beautiful Crystal Knoll that currently stands in a neglected state.  This action is being conducted in cooperation with the Frost family who funded the dedication of the site to Sue Frost Parsons in 1967.
• Re-establishment of management responsibility for CSA common property.  A notice to this effect for prospective publication in the Mid-winter Assembly News will be sent to the President prior to the News copy deadline for Board approval prior to any posting in the periodical.
• Working as needed with Waterfront to find a reasonable solution to the crowding of the beached sailboat, kayak, etc. area.  It is apparent that many boats are registered for less than “Season” yet they remain on the beach in active slips for the season.
• Reconstruction of the South exterior of the Woods Courts.  Erosion and time have taken a toll on the drainage and barriers that support a healthy maintenance of the Woods 1 &2.  With monies being spent to rejuvenate the courts next year we suggest that now is a good time to take care of these minor surrounding issues.
• Several compromised trees on the common property are currently being marked by volunteers and will be evaluated and prioritized by the Committee for removal or remediation based on their threat to assets and safety.

No current action items at this time.  Funding requests appear in the Budget Committee Report for Crystal Knoll renewal and repair of Woods Courts drainage.

Respectfully Submitted

Buildings and Grounds Committee